Why Odoo POS is the Best QuickBooks POS Replacement in 2025
Odoo POS isn’t just another point-of-sale system, it’s part of a full ERP suite designed to simplify operations, cut costs, and scale with your business. For retailers, restaurants, and manufacturers still utilizing outdated or unsupported pos systems, Odoo provides not just a replacement, but a major upgrade.
If you’ve been using QuickBooks POS, you already know support has ended. The bigger issue? Unsupported software isn’t just inconvenient, it’s risky. Without ongoing updates or patches, QuickBooks POS will become increasingly vulnerable to security threats, compliance issues, and compatibility failures. For retailers and restaurants handling sensitive payment data, this creates a huge exposure and could cost you more than just money. Several regulatory bodies monitor and set standards for the security of customer payment data. While non-compliance could result in PCI-DSS fines, FTC action, and other penalties, not to mention civil liability for theft of customer data and fraudulent charges. While you can technically still use it if you already have the software installed, new licenses are no longer available, and ongoing updates are gone. For small businesses that rely on reliable point-of-sale software, this leaves an important question: what’s next?
Try odoo eRP for FREE*
Now, all new software at this time is SaaS (software as a subscription), there are no longer really any software options out there that are a onetime outright purchase. One of the best options available right now that we recommend as an alternative to QB POS is Odoo POS. While Odoo POS is cloud-based, Odoo ERP software as a whole offers the option to install locally on your own server if you prefer. This is a huge advantage for retailers concerned about internet outages, since it keeps your system accessible and running even when your connection isn’t. Odoo is affordable, flexible, and integrates seamlessly with accounting, inventory, marketing, project management, and customer management.
What Is Odoo POS?
Odoo POS is part of the larger Odoo ERP suite of business applications. Unlike QuickBooks, which typically requires multiple add-ons and integrations, Odoo brings everything together in one subscription. With Odoo POS you get:
Retail checkout features like product attributes, bundles, and customer accounts
Restaurant functionality including table management, QR code ordering, and kitchen displays
Inventory and manufacturing integration so products automatically flow through your warehouse or production line
Built-in accounting that removes the need for third-party financial software and more!
The best part? The subscription cost is lower than QuickBooks Online Accounting, while giving you far more tools in 1 platform.
Learn More: https://www.certumsolutions.com/odoo-erp-setup-custom-development
11 Common Limitations Experienced Using QuickBooks POS
QuickBooks Point of Sale was a solid solution for its time, and it remains well-regarded by many retailers. Years ago, our QB POS video host Leah Swain implemented it firsthand in a retail environment, so she is extremely familiar with the system’s strengths and limitations. She recalls transitioning a store from pen and paper to a digital system, while learning through trial and error how to set it up correctly. Having worked with QuickBooks POS customers for over a decade, Leah has seen both what works well and the areas where the system falls short due to limitations.
Online Capabilities for access anywhere
No in the field sales access
Limitations on Website integration requiring 3rd party and additional cost
No Website access direct within the software
Multi-level attributes limited to 2 only in QB POS
No true Manufacturing BOM processes
Poor restaurant abilities, designed more for product retail
No Seating charts, custom menu selections
No Preparation screen for order picking/restaurant order tracking
No Kiosk or QR Code abilities
Accounting requires integration not built into the POS
Odoo POS for Retail Businesses
If you’re in retail, Odoo POS gives you control over everything from product variants to customer loyalty. In the video demo we did on this topic, Leah demos a clothing shop & how easy it is to build products with multiple attributes like size, color, or inseam. You can set prices by variant, create bundles (like a jeans + T-shirt combo), and even hold an order while starting another at the checkout line.
This kind of flexibility solves one of the biggest frustrations retailers had with QuickBooks POS: limited customization and clunky product setup.
Odoo POS for Restaurants
Restaurants need more than just a register. Odoo POS includes:
Kitchen Display System (KDS): Orders go directly from the register or QR code to the kitchen, eliminating lost tickets.
QR Code Ordering: Customers can scan a code at their table to place an order directly.
Floor Plan Management: Visualize tables, split checks, and add courses easily.
For restaurant owners, this means faster service, fewer mistakes, and better customer experiences.
Integrated Inventory & Manufacturing
For businesses that also manage inventory or production, Odoo POS is tightly integrated with Odoo Inventory and Odoo Manufacturing.
If you sell an item at the register, it automatically deducts from inventory.
Make-to-order products can trigger a manufacturing workflow automatically.
Employees on the shop floor can log in, follow SOPs with images or videos, and keep production moving.
QuickBooks POS wasn’t able to handle that level of integration, which is why businesses that sell and produce their own products are flocking to Odoo.
Business Portals & Client Tools
Beyond the register, Odoo also offers business portals that give customers visibility into their orders, invoices, and communications. For service-heavy or hybrid companies, this creates a smoother customer experience without layering on more software.
Built-In Accounting
One of the standout features of Odoo POS is that it comes with Odoo Accounting already included. Sales, invoices, and payments all flow directly into your books. No third-party integrations. No syncing issues. No extra fees.
For former QuickBooks POS users, this is a major upgrade. You’re not just replacing your point-of-sale system; you’re consolidating your accounting and operations into one solution.
Why Businesses Are Switching from QuickBooks POS to Odoo POS
Cost savings: One subscription covers POS, accounting, inventory, CRM, website, events, and more
Flexibility: Works for retailers, restaurants, manufacturers, and hybrid businesses
Scalability: Start small and add apps as you grow
Huge Savings: Everything runs on one connected platform, no need for multiple applications and programs
Fully customizable: Modules and workflows are heavily customizable by the Certum Solutions team
If you’re looking for a QuickBooks POS replacement, Odoo POS is one of the strongest options on the market today. Whether you run a boutique shop, a busy restaurant, or a growing manufacturing business, Odoo’s flexibility makes it a reliable pos upgrade for 2025.
Want to see Odoo POS in action?
Book a free Odoo POS consultation with Certum Solutions today or contact us for more information.
FREE Odoo Resources:
What is Odoo? https://youtu.be/b-dRhwwYdRk?si=CB62j-mibmIk0ER0
How to use Odoo website builder: https://youtu.be/79X8fyGGL0k?si=sf0OfDtt70VM3dI-
Full Odoo Video Playlist: https://youtube.com/playlist?list=PLb8pCFDutcWzkToiMS71kN2l68Z1Ux2-H&si=Su0JJuvB0VfEEPpC
End of QuickBooks POS Video: https://youtu.be/6fMSFwW3-sQ?si=0hWiXc-0h1DUsO0A
End of QuickBooks POS Blog: https://www.certumsolutions.com/library/the-end-of-quickbooks-pos
FAQ: Odoo POS vs QuickBooks POS
1. What is Odoo POS?
Odoo POS is a cloud-based or locally installed point-of-sale system that is part of the Odoo ERP suite. It integrates sales, inventory, accounting, and customer management in one platform, making it a flexible solution for retailers, restaurants, and manufacturers.
2. How is Odoo POS different from QuickBooks POS?
Unlike QuickBooks POS, Odoo POS offers:
Built-in accounting, inventory, and CRM
Cloud-based and optional local installation
Advanced restaurant features like QR code ordering and kitchen display systems
Seamless integration with Odoo ERP apps for a complete business solution
3. Can Odoo POS work for my type of business?
Yes! Odoo POS works for:
Retail stores (product variants, bundles, loyalty programs)
Restaurants (floor plan management, KDS, QR code ordering)
Manufacturers (inventory tracking, make-to-order workflows)
Hybrid businesses that sell products and services
4. Is Odoo POS secure for handling payments?
Absolutely. Odoo POS is PCI-DSS compliant and receives regular updates to protect sensitive payment data, unlike unsupported software such as QuickBooks POS.
5. Can I continue using QuickBooks POS safely?
While you can still use it if installed, QuickBooks POS is no longer supported. This creates risks, including security vulnerabilities, compliance issues, and compatibility failures.
6. Does Odoo POS integrate with accounting?
Yes! Odoo POS comes with built-in accounting. Sales, invoices, and payments flow directly into your books without third-party integrations or extra fees.
7. How much does Odoo POS cost compared to QuickBooks POS?
Odoo POS is subscription-based and generally more affordable than QuickBooks Online Accounting, while offering far more tools in a single platform.
8. Can I try Odoo POS before committing?
Yes. Certum Solutions offers free Odoo POS consultations and demos to show how the system works for your business type.
9. Does Certum Solutions offer Odoo POS & QuickBooks Enterprise training?
Yes! Certum Solutions provides expert training for both Odoo POS and QuickBooks Enterprise, ensuring your team can fully leverage advanced features like inventory integration, landed costs, and POS workflows.
10. Where can I learn more about Odoo POS features and setup?
Watch our full Odoo POS video tutorial playlist or schedule a free consultation with Certum Solutions: